Staff

Vacant Positions

The Alliance for Academic Internal Medicine (AAIM) is a consortium of five academically focused specialty organizations representing departments of internal medicine at medical schools and teaching hospitals.

Located in Old Town Alexandria, VA we provide a supportive work environment, excellent benefits, competitive pay, and so much more! AAIM is convenient to the Blue and Yellow Metro lines.

To apply: Send a resume, cover letter, and salary requirements to jobs@im.org.

 

Surveys and Data Senior Specialist

Interested in applying your survey development and data analysis skills to advance disciplinary research for a nonprofit member association? Then this is the job for you!

Who we are:

The Alliance for Academic Internal Medicine (AAIM), a professional membership association, promotes the advancement and professional development of its members who prepare the next generation of internal medicine physicians and leaders through education, research, engagement, and collaboration. Representing over 11,000 members, AAIM is the largest association of faculty and administrative staff serving in departments of medicine. AAIM’s Education and Research team is seeking a Surveys and Data Senior Specialist, reporting to the Assistant Director of Surveys and Research. Located in the Old Town section of Alexandria, AAIM is convenient to the Blue and Yellow Metro lines. To learn more about our organization, please visit www.im.org

What this job is about:

The Surveys and Data Senior Specialist will be instrumental in expanding a growing AAIM Survey and Data Center, which assists members in conducting non-clinical research on their discipline and profession. Under the guidance of the Assistant Director of Surveys and Research, and the Surveys and Research Manager, this position supports the operations of the survey committee-driven recurring research surveys as well as non-survey committee data-gathering projects.

Responsibilities:

  • Contributes to annual and periodic research survey data collection: collates, reviews, and edits draft committee-driven survey sections; programs web survey instruments; coordinates survey pre- and pilot-tests and inputs content revisions; prepares survey population datafiles; oversees survey fielding/data collection and dataset management; and cleans final datasets for summary results reporting.
  • Conducts secondary data analysis for committee writing groups (as needed) preparing scholarly works based on thematic survey sections.
  • Identifies pre-testers and pilot-testers for research surveys to improve the validity of survey questions.
  • Serves as a secondary point of contact for/liaison to standing survey committees.
  • Maintains certification in human subjects research (HSR) training, including a valid HSR training completion certificate and knowledge of data confidentiality; applies these practices to ensure AAIM survey data integrity; serves as project personnel for survey study protocols.
  • Compiles background materials for committee meetings as needed; documents meeting action items and decisions through detailed note taking. Schedules virtual and in-person committee meetings and off-cycle virtual meetings as needed. May be requested to attend offsite in-person and other virtual meetings to fulfill the responsibilities of this position.
  • Quality-control checks summary and secondary data analyses conducted by other Surveys staff as well as survey section authors developing scholarly works.
  • Collaborate with other AAIM teams to assist in developing and fielding non-research data collection efforts such as member needs surveys, AAIM professional conference evaluations, and other “off-cycle” surveys.

Requirements:

  • Minimum four years of experience including survey question writing/development, quantitative data management, analysis, and reporting, and project and vendor management.
  • Bachelor’s degree in a relevant field (e.g., sociology, psychology, behavioral science, social statistics, political science, economics) with a focus on quantitative research methods required.
  • Close familiarity and experience with professional/disciplinary association or institutional research (primarily through quantitative data collection).
  • Close familiarity with human subjects research (HSR) protections and ability to maintain a valid HSR training certificate at all times.
  • Strong research methods training in intermediate applied statistics (descriptive and limited inferential) for survey/survey-like data and survey instrument design for content validity, inclusive of web survey software programming and administration.
  • Proven intermediate or advanced competency in use of commonly used statistical software packages and professional survey software suites (Stata and Qualtrics preferred, or SPSS and other packages such as RedCap or another commercial survey software suite).
  • Skill in building and establishing relationships with member volunteers or clients, and the ability to facilitate project activities.
  • Strong interpersonal skills and the ability to interact with all levels of staff, committee members, and leadership.
  • Organized, self-directed, self-motivated, detail- and deadline-oriented.
  • Ability to prioritize and coordinate multiple/competing activities in a fast-paced environment and to meet critical deadlines.
  • Strong verbal and written communication skills for general as well as technical audiences.
  • Some travel involved for professional conferences.

What you will get out of it:

  • Opportunity to advance the discipline of academic internal medicine through data collection and dissemination of results, including co-publishing in scholarly journals.
  • Develop your project management, communication, and budgeting skills.
  • Apply your knowledge, skills, and creativity to expanding the Surveys and Data Center.
  • Work with committed and dedicated professional staff and volunteers in a collaborative and high performing environment.
  • Professional development opportunities to grow your career.
  • Comprehensive benefits package including medical, dental, vision, life insurance, disability insurance, EAP, 403(b) retirement plan with a 7% contribution after one year of service, generous leave policy, onsite parking, and more!

How to apply: Send a resume or CV, cover letter, and salary requirements to jobs@im.org

*Note AAIM staff are working in the office in a hybrid environment (two days in office and three days working remotely). The two mandatory days in the office are Tuesdays and Wednesdays.  

 

Board and Executive Office Administrator

Who we are:

The Alliance for Academic Internal Medicine (AAIM), a professional membership association, promotes the advancement and professional development of its members who prepare the next generation of internal medicine physicians and leaders through education, research, engagement, and collaboration. Representing over 11,000 members, AAIM is the largest association of faculty and administrative staff serving in departments of medicine. AAIM has an opening for a Board and Executive Office Administrator. Located in the Old Town section of Alexandria, AAIM is convenient to the Blue and Yellow Metro lines. To learn more about our organization, please visit us at www.im.org.

What this job is about:

  • The Executive Office Administrator will be instrumental in providing administrative management and professional support to ensure the effective and efficient management of AAIM executive office’s internal functions.
  • Serves as a liaison to staff team leaders, oversight, and coordination of the AAIM Deputy CEO & EVP and the AAIM President & CEO’s appointment and travel schedules.
  • Key contact for both executives when coordinating meetings and events with AAIM’s external stakeholders.
  • Provides management support related to the administration of the AAIM Board of Directors, AAIM Board’s Executive Committee which will include meeting calendar management, agenda development and record-keeping (taking minutes).
  • Governance support will include coordination of live and virtual meetings for the board and executive committee and ensuring information from the AAIM Board is provided to the AAIM founding member councils.

Responsibilities:

  • Serve as the main administrative contact for the executive office; manage internal and external correspondence, and telephone calls.
  • Assist with the coordination of various executive office and senior management team projects, including deliverables and timelines; ensure good communication regarding assigned tasks, project timelines, and deliverables.
  • Serve as the administrative liaison between AAIM’s chief executives, the board of directors and the board’s executive committee.
  • Conduct research and assist in developing presentations for the Deputy CEO & EVP, including special projects and reports.
  • Manage the President & CEO and Deputy CEO & EVP calendars, appointments, reminders, and follow up; coordinate business travel as needed.
  • Serve as the key point of contact between the executive office and external stakeholders to coordinate business meetings.
  • Prepare and submit President & CEO and Deputy CEO & EVP expenses for reimbursements.
  • Able to travel (less than 10%), and occasionally work after 5:00 p.m., ET, to accommodate time zones of some board members or stakeholders.

Requirements:

  • 5-8 years of experience providing executive office support, preferably in a professional society or trade association.
  • Bachelor’s degree required.
  • Highly skilled at communicating verbally and in writing, providing original content and using accurate grammar, tact, and diplomacy.
  • Demonstrated decision-making skills; highly developed problem solving, analytical, and strategic thinking skills.
  • Effective at anticipating needs and proactively addressing issues with an emphasis on sound judgment, initiative, and confidentiality.
  • Skill in building and establishing relationships with member volunteers or clients, and the ability to facilitate project activities.
  • Strong interpersonal skills and the ability to interact with all levels of staff, committee members, and leadership.
  • Organized, self-directed, self-motivated, detail- and deadline-oriented.
  • Ability to prioritize and coordinate multiple/competing activities in a fast-paced environment and to meet critical deadlines.

What you will get out of it:

  • Develop your project management, communication, and budgeting skills.
  • Work with committed and dedicated professional staff and volunteers in a collaborative and high-performing environment.
  • Professional development opportunities to grow your career.
  • Comprehensive benefits package including medical, dental, vision, life insurance, disability insurance, EAP, 403(b) retirement plan with a 7% contribution after one year of service, generous leave policy, onsite parking, and more!

How to apply: Send a resume or CV, cover letter, and salary requirements to jobs@im.org

*Note: AAIM staff are working in a hybrid environment (two days working in the office and three days working remotely). The two mandatory days in the office are Tuesdays and Wednesdays.  

How to Apply

All job applicants should send resumes to jobs@im.org.